a. The AGM shall be held not later than June 30th in each year. At this meeting the following business shall be transacted provided that at least thirty members are present and entitled to vote:-
i. Confirm the minutes of the last AGM.
ii. Adopt the annual report, balance sheet and statement of accounts from the previous season or accounting period.
iii. Election of Clubs to fill vacancies.
iv. Constitution of the Competition for the ensuing Season.
v. Election of Competition Officers and Management Committee members.
vi. Appointment of auditors/verifiers.
vii. Alteration of Rules, if any (see Rule 14)
viii. Agree the date for the beginning of the Playing Season and kick off times applicable to the Competition.
ix. Agree the date for the end of the Playing Season (save for Step 7 which shall be determined by The FA).
x. Other business of which due notice shall have been given and accepted by the Chair as being relevant to an AGM.
b. A copy of the duly audited/verified balance sheet, statement of accounts and agenda shall be forwarded to each Club at least 14 days prior to the meeting, together with any proposed Rule changes.
c. A signed copy of the duly audited/verified balance sheet and statement of accounts shall be sent to the Sanctioning Authority within 14 days of its adoption by the AGM
d. Each Club shall be empowered to send two delegates to an AGM. Each Club shall be entitled to one vote only. 14 days’ notice shall be given of any AGM.
e. Clubs who have withdrawn their membership of the Competition during the Playing Season being concluded or who are not continuing membership shall be entitled to attend but shall vote only on matters relating to the Season being concluded.
No Club shall have the power to vote at the AGM if its subscriptions or any fine for the past season are unpaid.
f. All voting shall be conducted by a show of hands, or account of email or virtual responses (for virtual meetings) unless a ballot be demanded by at least 50% of the delegates qualified to vote or the Chair so decides.
g. No individual shall be entitled to vote on behalf of more than one Club.
h. Any continuing Club must be represented at the AGM. Failure to comply with this Rule will result in a fine in accordance with the Fines Tariff.
i. Officers of the Competition and Management Committee members shall be entitled to attend and vote at an AGM, but cannot cast a vote on behalf of a Club (see Rule 8g).
j. Where a Competition is an incorporated entity, the Officers of the Competition shall ensure that the Articles of Association of the Competition are consistent with the requirements of these Rules.